Filming in Public Buildings -

Public Space Communication

Purpose: For buildings open to the public, there will often be disruption for visitors during filming.
Positive Communication: This disruption should be always communicated as positively as possible.
Website Updates: Relevant websites should be updated confirming when galleries, exhibits, or public spaces are not available due to filming.

Image: © Brendan M Allis/Shutterstock

Preparation for Groups and Schools: Pre-booked groups and schools should be informed in advance.
Notices and Briefings: Notices should be posted on reception desks and at points of entry confirming the same information in advance and on the days of filming.
Staff Preparation: All Front of House staff should be fully briefed as to what is happening and the key times when there will be any disruption.

Image: © Peter Moulton/Shutterstock

Managing Visitor Movements: Additional staff may be needed to manage visitors.
Visitor Access During Filming: While preparations are underway, visitors are occasionally allowed to stay but often must leave for the actual shoot.
Collaborative Management: Management falls to the property’s team in collaboration with the films locations team.
Communication Importance: Clear communication is key for a successful shoot.
Public Area Filming: For public area filming, clear warnings and parental permission are necessary.

Image: © Leicester Council

Insurance Coverage: Make sure you have adequate insurance coverage to protect against any potential liabilities or damages that may arise during filming on the property. Also make sure the production has theirs.
Legal Considerations: Consult with legal experts to ensure that all contracts, permits, and agreements related to filming on public property are properly drafted and legally binding.

Image: © Netflix

Environmental Impact Assessment: Conduct an assessment of the environmental impact of filming activities and implement strategies to minimise any potential harm to the surrounding environment.
Community Engagement: Foster positive relationships with the local community by involving them in the filming process, addressing any concerns, and providing opportunities for their participation or input.

Image: © Thomas Cogley / Shutterstock

Emergency Preparedness: Develop and communicate emergency protocols to handle any unforeseen incidents or emergencies that may occur during filming, prioritizing the safety of all involved parties.

Image: © Neil Mitchell / Shutterstock